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Office Manager

About the role:

Kotn is looking for an organized, resourceful and proactive Office Manager to join our team. As Office Manager, you are responsible for ensuring our office is a well-oiled machine, and will play a large role in making sure all employees are on-boarded and off-boarded effectively and all our HQ employees have the tools they need to exceed in their roles. You will report to the Operations Team.

What you’ll be doing:

  • Greet all visitors to the office and help direct them to the appropriate person or meeting room
  • Help manage calendar invites as part of internal meetings within the organization
  • Organize and coordinate space set up and teardown for weekly team meetings, special events, and visitors in the office
  • Plan and coordinate inspiring team outings and events (off-site retreats, holiday parties, etc.)
  • Manage staff gifts for anniversaries and awards
  • Work alongside people operations to find new office space and oversee/manage office moves
  • Creating, implementing and maintaining systems and processes for everything office related
  • Managing and maintaining Kotn office budget and filing monthly expense reports for all office costs
  • Manage and build strong relationships with all Kotn vendors (janitorial, pest, furniture, food)
  • Manage inventory for everything office related
  • Alongside the organization’s HR department support employees throughout the employee on-boarding and off-boarding (overseeing all equipment and desk set up, maintaining up to date staff roster, enrolling staff in benefits program, and creating staff email and other accounts)
  • Assist the organization’s HR department with recruitment (job postings, phone screens, the coordination of interviews)
  • Oversee in-bound mail and bank deposits
  • Ensuring health and safety policies are up to date
  • Booking transport and accommodation for staff, when necessary
  • Assist leadership team with any inquires or requests, when necessary
  • Roll up your sleeves and dive into whatever else comes up

Experience you’ll need:

  • 2+ years experience in an office manager/executive assistant type role
  • Exceptional attention to detail
  • Ability to be resourceful and proactive when issues arise
  • Excellent written and verbal communication skills with the ability to work effectively with people at all levels of the organization
  • Ability to stay calm under pressure and work in a fast paced environment
  • Strong work ethic and sense of responsibility and confidentiality
  • Already a fan of Kotn and/or our ethos and what we stand for

Location: Toronto
Date Posted: